In attendance:
Barbara Foster, Michael Conant, Trecia Travers, Carol Renell, Linda Gagne, Cheryl Bascomb, Andrea Harvey, Sue Lajoie, Carol Coy

Approval of Minutes
The minutes from the May meeting were approved with one change made. (Trecia had contacted the Middle School League at Cheryl’s request.)

There were no minutes for June because there was not enough of a quorum to conduct a meeting.

Resignation of Board Member
Trecia notified everyone that Susan Hathaway would like to resign from her position on the board because she does not feel that she can give the time needed. She will send an official email to Trecia. A motion was made, seconded and it was accepted unanimously to accept Susan’s resignation.

Treasurer’s Report
Andrea stated that she has received payment from families that still have outstanding balances and they understand that the balance must be paid prior to signing up for this year. A handout was given on the current financial status. Our current balance is $1,939.79.

Andrea is still working on the Tax Exempt status. We have been using the Poland Blueliner’s number but we need to re-register as GNG/Poland Blueliner’s and apply to become LLC or a corporation. This is needed for protection against liability. As it stands now, we might be held liable if something happened at an event sponsored by the club. Andrea will follow up on this as soon as possible. The cost will be around $75.00 to become a corporation. The GNG Hockey Association still has a valid number and is still registered with the State.

Fund Raising:
NASCAR Raffle
This event went very well. We are still waiting on final totals.

Basket Bingo
The income from this event was approximately $1092.00. The board will be notified of the final figures. Carol Coy developed a system of points to figure the amount that each participant would receive toward their assessments. There was a discussion about whether we should be giving points for planning, but it was voted by the board to allow credit for this for this event.

There was a significant discussion about using players under the age of 16 at a gambling event. Andrea was very upset because she had been assured that they wouldn’t be participating. She said that this puts her license in jeopardy and she could lose her ordination. If she had known ahead of time, she could have put a letter on file stating that she did not support it. She said that she feels that when a decision is made by the board, it should be followed. She was assured that this was caused by a miscommunication and we would make every effort to make sure that this didn’t happen again.

Parking Lot for Balloon Festival
The raffle still has not taken place for this event, so we still do not know which parking lot we have. Sue will have more information at the next meeting. The dates are August 20, 21 and 22 and we will need a lot of help for this event.

Yard Sale
This is scheduled for August 14th. There will be a bake sale and a car wash that will go into the general fund and each player will sell what they bring from their own table. Everything earned at their table will go toward their own assessments. This will be held in New Gloucester. Trecia will be sending more information.

Fund Raising discussion on the General Fund
There was a discussion about adding money to the general fund and there were several suggestions made. One suggestion made was to have parallel fund raising. Some events would be to raise funds to reduce assessments and other events would be to raise funds for the treasury. Another suggestion, which has been discussed previously, is to add a 17th player and use that toward the general fund.

There was a unanimous vote from the board that the following policy will be adopted for future fund raisers. "All fund raisers of the Blueliner’s Hockey Club will return at least 5% of the net revenues to the Blueliner’s Club"

Coach’s Report
David provided a copy of the middle school budget and wish list. Information is still not available on ice time. Brad is in Canada, but is still negotiating with Hebron for the cost of ice time. We will hold a special executive session next week on July 29th at the Superintendent’s office to discuss the budget.

By-Laws
The By-Laws were reviewed by each item and some changes were requested. Trecia will update the by-laws with the changes. A motion was made by Andrea to accept the by-laws with the revisions and was seconded by Barb Foster. A vote was unanimous to accept the revised by-laws.

Ad Book
Mike asked for recommendations on the wording for the letters going out for the ad books. Should we state that it is going to fund scholarships or to help defray the cost of ice time, etc. It was decided that we would keep the letter as defraying the cost so we aren’t committed to using the funds for scholarships.

Banner
Barbara will get the price on a 3 X 8 banner with the logo GNG Poland Hockey. Mike will also get a price from his print shop and Trecia will get a price from Kinko’s. We will decide on a banner once we have the information on cost.

Change in Agenda
Trecia would like to have a public forum at the beginning of each meeting so people can feel free to leave if they don’t want to stay for the rest of the meeting.

EOY Party
Trecia would like to have everyone think of trivia questions for a game at the EOY party. Questions such as how many of our high school players have pierced ears?

Our next executive session to discuss the budget is scheduled for July 29th at 6:30 in the Superintendent’s Office in Gray.