In attendance:
Board Members: Trecia Travers Carol Renell Guests: Brad Davie Karen Stewart

Review of Minutes
The minutes were reviewed and the date changed to 12/21.

Treasurer's Report
Andrea was not present. Trecia read the report and it was noted that we anticipate a shortfall in the budget and will need to have some fund raisers before the end of the season.

Trecia will check to see if Sue LaJoie will set up tagging for both middle school and high school. It was decided that we should not do any fund raisers that require us to put money up front such as candy bars, etc. We should try to maximize the snack food at the Hebron games. Hats are still for sale but need to be given to the middle school team to sell as well as the high school. Trecia will arrange to get hats to the Middle School team.

We still have two players at the high school level that are ineligible to play because they have not paid. They have not been notified that they are ineligible. Carol will contact both of these families to let them know how much they owe and that they cannot play until they have paid in full.

FundRaiser (Gifts)
Andrea is trying to get copies of the bounced checks. None of the checks were endorsed but the bank cashed them. Andrea is also contacting the Better Business Bureau.

We are selling the Ad Books for $1.00 each.

The treasurer's report was accepted. Trecia has a current copy

Coach's Reports
High School
Ice time - Brad has been approached by Geoff Robbins about transferring our ice time to Bridgton because it is cheaper and would save us $40 per hour. There are good points and bad points to Bridgton. We would pay more for refs travel time and time slots might not be as good. Brad also thinks that Hebron give us reduced cost for the 2nd hour of ice time. This will be discussed when the new board comes on. He also talked to him about the end of a game that he attended where there was a lot of unsportsmanlike conduct. Brad explained to him that we are developing a rivalry with some of these teams.

Brad is planning a year end celebration for March 14th at the Poland High School. There will be a spaghetti dinner. It will include the Middle School and High School. There might be a cost of a few dollars per person to cover the dinner.

Middle School
David was not present at the meeting but sent his report. He said that the A team is running great. He is requesting additional ice time for March 4th and 5th and 11th and 12th for playoffs. He said this is to replace other ice time that was cancelled but budgeted for. It was decided to wait to see how the finances are before allocating additional ice time. The money might not be in the budget for the middle school.

After reviewing the SMMSHL By-Laws and the Poland/GNG roster roster posted on the SMMSHL web-site, Trecia questioned if David was floating A and B players. Acording to the B roster, 9 of the 12 players were also listed on the A roster. Karen Stewart informed the the Board that to the best of her knowledge the players that are double rostered were only playing on the B team. It is also unclear whether Jeff was on the bench after the December 31st deadline.

Correspondence
Resignation Letter - Trecia read a resignation letter from Barbara Foster resigning from the Board.

Golf Tournament Form
Michelle Lefebvre had a form from the golf course that needs our signature. It was received after the deadline. Since it is so late, no action needs to be taken.

Thank-You Notes
Carol will write a thank you note to Jim Gallant who made a donation of first aid supplies for the middle school and also a thank you note to Cheryl Bascomb's boss who made a donation to the team. She will get the name from Cheryl.

Rose Ceremony
There is a rose ceremony planned for the beginning of the last home game at Hebron for the HS. The date is February 19th. Barb Foster is coordinating this.

Ace Coordinator
After a discussion and vote, Brad Davie was re-instated as the Ace Coordinator for the Middle School and High School teams beginning at the end of this season. This decision was supported by comments obtained from the GNG website, endorsements from Susan Robbins and a copy of Brad's contract with School Union 29 which states he must have "involvement in the middle school programs"

Nominations For Board Memebers 2005-2006 Season
The following were nominated for positions on the board to be voted on in the February meeting:

¤ Trecia Travers ¤ Robyn Davie ¤ Karen Stewart ¤ Andrea Harvey

The Board is still interested in having some Middle School representation on the Board, however no-one has come forward at this time.

The meeting adjourned at 9:00 pm. The next meeting is scheduled for February 15th at the Gray State Police Barracks